How to deal with office relocation in Bangalore

How to deal with office relocation in Bangalore

Moving to a new office space (office relocation in Bangalore) is a process similar to moving to a new home. You have big, heavy furniture, hard-to-pack electronics, and lots of room to pack. And usually, there isn’t a lot of time to do it all (you can’t quite put off operations for a week to sort things out). Office relocation is of great use regardless of the size of your company. If you’re trying to navigate one, follow these tips to make the process go as smoothly as possible.

Planning and execution

There is no such thing as “winging it” when it comes to moving into a new office space. You have to start the planning process early, dividing who will be doing what, how they will do it and when it will be done. Otherwise, you may find yourself scrambling at the last minute, and no one wants to be in the office all night, throwing the stapler in a box or trying to figure out where to transport one. How to make a dozen big printers. In addition to planning how you’ll prepare everything for the day on the go, you’ll also want to have a plan for where things will go when you arrive at your new office location with local packers and movers in Bangalore.

Appoint a dedicated move manager

Even if you’re going to split the work, it’s still important to have a designated move manager who can facilitate and help you at each step to make sure things move forward. Have been Typical, the best person for this is an administrative assistant, but you can also choose to hire someone who has previous business relocation experience.

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Find the best moving company

We always recommend researching and getting quotes from at least three professional moving companies before booking your move, but because an office move can be very expensive, very fast, it is better to buy a couple. See more than that. If you have the budget for it, plan on hiring a full-service moving company in Bangalore—they’ll do all the packing for you, as well as loading, unloading, and unpacking. Ask for recommendations from moving companies that have experience with office relocation, as you want to make sure you only hire a company with a proven track record of success in this area.

Any moving company you hire for your business relocation must be licensed and insured. See our moving company directory for a checked list of reputable movers.

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Don’t forget IT equipment

One of the biggest complications inherent in moving to a new office space is disconnecting and reconnecting all of your technologies. As soon as you know the date of your move, your I.T. The department drafts a plan to move all the technical equipment in your office. This includes computers, servers, and phones as well as your data and internet plan. This includes computers, servers, and phones as well as your data and internet plan. It’s a big job, and one that you can’t outsource to movers, so it’s important that your team gets to work on it as soon as possible. If there are tools you’re about to get rid of, plan on recycling or donating them.

Gain control over the making of rules

Unless your company owns or is the owner of the building you are moving into, you will need to get a full breakdown of all the building regulations surrounding relocating. You may only be allowed to leave during non-business hours or you may have to make a special request to use the service elevator. Get these rules from the building management as soon as possible, as this will dictate the logistics of the moving day.

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Assign everyone to pack their desk

While you can have a moving company come in to take care of the big things, it will still be a great help that everyone is responsible for their own desk space. Let your employees know when they need to pack their desks and try to encourage them to do it a little at a time so that no one is trying to pack everyone at the last minute. You may need to give your team just a few hours the day before the move to get your desk in order.

Apply for address change order

It’s better to start updating documents with your new address later, so place your order for new business cards, letterhead, envelopes, return labels and more at the exact same time you know your new address. Be sure to update your customers as well, especially if they regularly ship items to you. It’s better to have all your updated documents on hand before your move than to risk days or weeks without them at your new location.

Be diligent about labeling your boxes

Labeling your boxes is important in all moves, but especially when you’re moving into a new office. To keep operating during and after running, you’ll want to carefully label each box so you don’t end up looking for things like more printer paper or toner when you really need them. For maximum efficiency, label each box with a space and a number, and keep a corresponding spreadsheet listing each box number and the items inside it. It’s a bit more work, but it’ll save you a ton of time when you’re settling into your new location and it’ll be easy for everyone to use.

Make sure for everything

While you may intend to bring that huge break room fridge with you, the dimensions of the kitchen space in your new break room may not allow it. Instead of wasting time, energy, and money transporting items that don’t work into your new office space, get the dimensions of your largest items and compare them to the measurements of your next space. This applies to your conference room table, large electrical equipment, and anything that requires a lot of space. Hopefully, you’ve chosen a new office that allows for housing your existing furniture and technology, but if you haven’t, you’ll want to know that before-not-after move-in.

Non-essential items move first

Simplify the moving day by transporting as little stuff as possible, provided there is time overlap with your new lease. You can make the whole moving process easier by taking in items like plants and wholesale office supplies yourself, especially if you can set them up in their new locations before officially moving and Packing in Bangalore.

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